About Flannery Plant Hire

Flannery Plant Hire is one of the UK's leading providers of operated and self‑drive plant equipment, supporting major infrastructure and construction projects nationwide. We invest in people, technology and innovation to build the workforce of the future.

Role Summary

We are recruiting a Transport Administrator to join our transport and depot team. The successful candidate will provide administrative and operational support to ensure efficient planning, documentation and movement of plant and equipment. This role requires strong organisational skills, attention to detail, excellent communication and a proactive approach to supporting drivers, planners and depot staff.

Key Responsibilities

• Provide day‑to‑day administrative support to the transport team, including processing work orders, updating delivery schedules and maintaining transport records.

• Coordinate with transport planners and depot staff to allocate vehicles and drivers, monitor job progress and communicate changes to customers and sites.

• Prepare and issue delivery paperwork, job sheets, permits, and any required customer documentation; ensure accurate completion and electronic submission where required.

• Manage inbound and outbound calls and emails, dealing professionally with customer enquiries, driver queries and supplier communication.

• Maintain and update transport databases, vehicle logs, tachograph records and compliance documentation in line with company procedures and legal requirements.

• Support the booking and scheduling of vehicle maintenance, inspections and repairs by liaising with workshops and depot teams.

• Monitor drivers’ hours, DQC/CPC records and licence validations, flagging expiries or non‑compliance to the transport manager.

• Produce routine reports and performance metrics for the transport manager, including delivery performance, vehicle utilisation and incident logs.

• Assist with health & safety administration, recording incidents, ensuring toolbox talk attendance records are maintained and supporting a safety‑first culture.

• Contribute to continuous improvement projects, process reviews and training delivery to enhance transport administration and customer service standards.

Skills and Attributes

• Proven experience in transport administration, logistics support or depot administration within haulage, plant hire or construction sectors.

• Strong organisational and time management skills with the ability to prioritise competing tasks and work to deadlines.

• Excellent written and verbal communication skills with a professional telephone manner and customer‑focused approach.

• High level of attention to detail and accuracy when handling documentation, data entry and compliance records.

• Good IT skills, confident using Microsoft Office applications (Excel, Word, Outlook) and experience with transport management systems or databases.

• Ability to work collaboratively across teams, build positive relationships with drivers and site staff, and remain calm under pressure.

• Flexible and proactive attitude with a commitment to health & safety and company procedures.

Qualifications

Essential

• Previous experience in a transport, logistics or administrative role with relevant sector knowledge.

• Competent IT skills with experience of Excel and electronic record keeping.

• Good communication skills and the ability to manage multiple stakeholders professionally.

Desirable

• Experience with transport management systems, telematics platforms or depot operating systems.

• Familiarity with Drivers’ Hours regulations, tachograph record management and driver qualification checks (DQC/CPC).

• Previous exposure to plant hire or construction industry processes.

What We Offer

• Competitive salary and benefits package.

• Regular hours with opportunities for flexible working patterns where possible.

• Ongoing training and development, including compliance, systems and health & safety training.

• Supportive and inclusive working environment with clear progression routes within the transport and depot teams.

• Opportunity to work with industry‑leading equipment and contribute to a market‑leading plant hire business.

Why Join Flannery?

If you are organised, customer‑focused and committed to delivering high standards of transport administration and compliance, we would be pleased to hear from you. Flannery Plant Hire is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

How to Apply

Please submit your CV and a brief covering statement outlining your relevant experience and availability. Early applications are encouraged.