Job Title: Bid Coordinator/Writer
Department: IT / Marketing
Location: Wembley Head Office
Reports to: Communications & Visual Design Manager & Commercial & IT Director

Job Overview:
The Bid Coordinator will play a crucial role in supporting the business development team by coordinating and managing bid processes for various projects and proposals. This position will involve collaborating with internal teams, stakeholders, and external partners to ensure that bids are completed on time and meet the required standards. The ideal candidate will possess strong organisational skills, attention to detail, and excellent communication abilities. Some key functions of the role are:

• Assemble bid content for EOIs / PQQs / Tenders.
• Take ownership of standard answers for PQQs and liaise with internal and external teams to help coordinate answers to quality sections.
• Develop presentation documents and final submissions using Adobe or Office formats (unless you have a preferred alternative).
• Work with subject matter experts and technical teams to help write bespoke content and enhance existing content.
• Work with the marketing team to input and manage content within our data library (photos, case studies, standard answers, CVs, etc.)

Main Duties/Responsibilities:

• Complete standard sections for selection questionnaires and assist with ITT Qualitative answers, either from own knowledge or information gathered from the internal team.
• Help write bespoke content working with subject matter experts throughout the business and supply chain partners.
• Identify key client deliverables to incorporate within submission and ensure content is developed and inserted into the final document.
• Develop / update case studies and CVs and manage these on the data library.
• Attend internal launch and tender review meetings and manage deliverables matrices.
• Help to ensure final tenders are fully compliant with the tender requirements.
• Help maintain library of suitable written content and collateral.
• Proofread documents prior to submission.
• Manage portal log ins and take ownership of submitting required documents for submissions in clients preferred manner.

Administration:

• Assist in preparation of presentations and other bid collateral.
• Monitor portals for clarifications/emails and issue to the team.
• Contribute to Preconstruction / Comms meetings to share knowledge with the wider bid teams and improve how we work.
• Assist Proposals and Bid team in continually improving the quality of submission.

Qualifications/Expertise:

• Experience of working within a bidding team, ideally for a Tier 1 - 2 Contractor.
• Experience of public sector tendering.
• Experience of completing successful SQs and ITTs.
• Firm grasp of grammar and accuracy and attention to detail.
• Proven IT and Office skills.
• Excellent communication skills; written and verbal.
• Ability to juggle multiple priorities within demanding timescales.
• Able to work effectively as a member of a team.

Personal Qualities/Behaviours:

• Organised, proactive, and creative.
• Team player and relationship builder.
• Clear and analytical decision maker.
• Customer focus and committed to continuous improvement.
• Stable and consistent, always operating with integrity and punctuality.
• Resilient and a determination to succeed, grow in their role and to cope with the challenges of a bidding environment.

What We Offer:

• We offer a highly competitive salary and package that reflects your skills and experience.
• Enjoy 23 days plus bank holiday annual leave and personal leave to maintain a healthy work life balance.
• Take advantage of training programs, workshops, and seminars to enhance your skills and advance your career.
• Access to free, confidential support services for personal and work-related issues.
• Join a company that prioritises safety and sustainability, ensuring a safe and Eco-friendly working environment.
• Work with the best and latest plant and machinery in the industry.
• Be part of a supportive and collaborative team that values each member’s contribution.
• Acknowledge and reward outstanding performance and dedication with various recognition programs.

Flexible Working Opportunities

We are committed to supporting flexible working arrangements for our office-based roles. Feel free to discuss your flexibility needs during the interview stage, and we will explore what options may be possible within the scope of the position.

Equal Opportunities

At Flannery Plant Hire, we flourish by embracing differences, whether they stem from social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation, or any other protected characteristic. We recognize that diversity unleashes a wealth of innovative thinking, which is integral to building successful and high-performing teams. We call it "Empowering Everyone."